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About the job

Summary

Managing administrative services for ATP Tournament Members with a focus on the European region. Develop and maintain analytical tools to measure tournaments performance. Contribute to develop the tools to effectively share knowledge and best practices amongst the membership. Assist EVP Europe by developing supporting materials, and data analytics across all dimensions of the Tournaments business, standards, and operations. In addition, the position is responsible for planning and managing several tournament related meetings, and assisting with other special projects as needed.

Responsibilities & Duties
Key responsibilities are, but not limited to, the following:
Pre-tournament planning and post-tournament follow up to include:

• Coordinate pre-tournament planning calls

• Collection and analysis of all required forms and information (pre & post tournament)

• Liaison between tournament and ATP accounting department regarding revenues from and to Tournaments (invoicing and receipt of tour fees, prize money, payment of media and data fees)

• Distribution & collection of annual financial commitment forms

• Create & ensure accuracy across individualized tournament financial payment schedules

• Update and distribution (through Tour Zone) of tournament related information

Professional and timely communication with Tournament Members:

• Tournament Advisory Council summaries

• Rule changes

• ATP staff assignments

• Upcoming meeting information

• Drafting standards communications

Professional and timely communication to ATP management & staff as appropriate:

• Changes to tournament information

Daily maintenance and ongoing improvements of TourZone:

• Daily, or as received:

  1. News posts

  2. Press releases

  3. Meeting information (schedules, hotel forms, accreditation forms, etc.)

• As needed:

  1. Member/staff invitations to, removal from, site access

  2. Development of various resources:

     • Calendars

     • Reports

     • Presentations

     • Best practices

     • Other resources

Contribution to projects through:

• Analytics (media, business, tournament operations) 

• Presentations

• Benchmarking

• Business intelligence

• Development of new tools to improve and measure tournament performance

• Operations and logistics

Meeting Planning:

• Board/Tournament meetings in Europe (1-2 per year)

  1. Draft & maintain schedule

  2. Hotel accommodation & meeting room negotiations and reservations

  3. Oversee food, beverage & AV needs

  4. Assist in ATP office as needed

• Bi-Annual European Workshop

  1. Manage budget

  2. Manage room block & meeting room needs

  3. Oversee food, beverage & AV needs

  4. Assist with planning & implementation 

• Tournament Advisory Council material preparation and summaries
  

Qualifications & Skills

• 5+ years working in event management, preferably in sports

• Second language strongly preferred

• Willingness to work unconventional hours (weekends/evenings/early mornings) as needed to support international time zones within the Tournament Relations teams

• Strong, reliable, and effective communication style- written and verbal 

• Strong ability to prioritize and balance day to day stakeholder requests while working on long-term projects

• Comfort with Microsoft Office 365

• Comfort and experienced with database platform management

• Comfort and experienced with Events platform management 

• Exceptional ability to build and create interpersonal relationships across a global, multicultural organization.